Administrative Assistant I

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we're bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Summary:

As an Administrative Assistant for the Capital Engineering business unit, you will be an integral part of the team, assisting engineers and contributing to the success of projects. Capital Engineering is a strategic business group that focuses on providing engineering solutions for various industries. The engineering team works on developing innovative solutions to improve efficiency, productivity, and safety in industrial processes. The group works with customers to understand their unique demands and deliver customized engineering solutions. As an Administrative Assistant for the Capital Engineering department, you will be an integral part of the team, assisting engineers and contributing to the success of projects.

Purpose:

As an Administrative Assistant for the Capital Engineering department, you will play a crucial role in providing administrative support to the engineering team. Your organizational skills, attention to detail, and ability to multitask will be instrumental in ensuring the smooth operation of the department. Additionally, you will be accountable for supporting the project management team with project documentation and assisting with various administrative tasks.

You will report to the Capital Engineering Manager while working out of the Colonial Heights, VA location on a hybrid, 2/3 work schedule. In this role, you will impact the efficiency and effectiveness of the engineering team by providing administrative support and ensuring that all administrative tasks are completed accurately and in a timely manner.

Responsibilities:

• Assist with preparing reports, presentations, and other documents.
• Maintain and organize project files and records.
• Capitalizations, Closing Documents, and Retirements for projects.
• Writing purchase requisitions, entering goods receipts, and invoice resolution through SAP.
• Assisting project management team with project closures, capitalizations, and retirements.
• Provide general administrative support to the engineering team as needed.

What you will bring

Technical/Industry Experience and Qualifications Requirements:

• 2+ years of experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in project management software (EcoSys, Trello, Jira, SAP, etc.).
• Strong organizational and multitasking skills.

Preferred:

• Experience in an engineering or technical environment.
• Experience with project management support.
• Experience in reading and interpreting construction drawings and associated documents.
• Excellent communication and people-oriented skills.
• Ability to work independently and prioritize tasks effectively.

Education - Qualifications, Accreditation, Training:

Required:

• High school diploma or GED.

Preferred:

• Associate's degree or higher in Business Administration or a related field.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

Please note: No agency representation or submissions will be recognized for this vacancy.