Office Coordinator

Responsible for coordinating operations and activities of the office of the Department Chair and other administrative tasks as assigned in the department of surgery.

Manages and coordinates the chairman's personal and professional calendar

Reviews and evaluates all requests and communications forwarded to the chair and where appropriate, summarizes, prepares responses and/or redirects to appropriate channel

Coordinates all internal and external meetings

Coordinates and assists in preparation for meetings

Prepares documents/reports/correspondence from dictation and/or written notes

Prepares weekly management reports as needed

Anticipates needs, problems, critical issues and opportunities as they arise and advises Chair accordingly

Handles sensitive and confidential information with complete discretion

Creates and maintains the filing systems

Creates and maintains presentations and reports, using MS word, MS excel, MS Power Point

Handles all travel arrangements

Creates and maintains budgets and reconciles all expense reports for the chairman's legal invoices and all other reimbursements due to the chairman

Perform all administrative duties as assigned and needed by the Chair or Associate Chair of Finance & Administration

Other duties as assigned

Associate's degree or any combination of education is preferred, training, and administrative office management with increasing responsibility required.