Analyst, Legal Operations

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

This individual will support the key client's legal operations across the global relationship by providing insights, tracking budgets, and reporting on financial data, while also assisting the legal team with its financial and operational functions. This large client service team handles thousands of litigations, regulatory, compliance, criminal, and advisory matters globally. This analyst role is part of the Firm's strategy to deliver one Firm to our clients while demonstrating operational efficiency and excellence in client service delivery.

This role is part of the Firm's global Legal Project Management (LPM) team. The team was created to minimize fee-earner time on admin related tasks and provide client portfolio and matter specific guidance on managing resources, defining and utilizing matter work plans, analyzing budgets and using LPM technology and knowledge management tools to deliver a streamlined service to the lawyers and clients.

The success of this role will be measured by achieving good levels of engagement with key stakeholders; achieving increased operational efficiency via process and adding value to the organization by contributing to the development and roll out of legal operations and project management best practices, tools and techniques.

This role will require you to work directly with legal teams and the client to deliver best in class service to our key client both in respect of the delivery of legal services and in the context of relationship management.

Duties and Accountabilities¹

• Work with Associate Director - Legal Operations and the broader key client service delivery team to support the team's current processes, policies, and operations and develop innovative operational processes
• Assist with matter management, including developing and maintaining statistical measures relevant to portfolio level reporting both internally and for the client
• Track, manage and adjust budgets for client matters, ensuring all legal work stays within allocated budget limits
• Respond to ad hoc reporting requests from partners, attorneys, or management by providing customized reports and analysis
• Facilitate effective engagement with and support for developing and continually improving the infrastructure to support the client relationship
• Provide support under the guidance of the Associate Director - Legal Operations and in collaboration with client legal team and other business teams to set in place strong operational foundation to support the global civil litigation docket
• Build relationships and foster a collaborative approach to working with clients across departments

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field preferred
• Basic knowledge of Microsoft Office (including excel and PowerPoint), and of financial systems and reports
• Experience in financial reporting, budgeting, or legal operations, ideally within a law firm
• Familiarity with legal billing systems and processes, including invoicing and timekeeping
• Knowledge of 3E or Elite Enterprise preferred
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, formulas) and other Microsoft Office tools (Word, PowerPoint)
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Exceptional determination, self-motivation and interpersonal skills and resolve
• Strong interpersonal and communication skills, able to interact at all levels including with senior business stakeholders
• Strong ability to manage multiple priorities with a positive, "can-do" attitude, collaborate cross-functionally, and meet tight deadlines

Location and Reporting

• This role is based in our Los Angeles office.
• This role reports to the Manager, Legal Operations.

Notice to Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

¹The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.