Editorial Operations Assistant

Location:

Overview/Purpose:

GQ and Pitchfork are looking for an editorial operations assistant to support the GQ/Pitchfork Editorial Operations team. Ideal candidates will have a passion for GQ and Pitchfork with previous experience at a major publication. Candidates should be extremely organized, efficient multi-taskers, and most importantly self-starters with a strong interest in helping a large editorial team function effectively. This role reports directly to the Global Director of Editorial Operations.

Responsibilities:

• Support the Global Editorial Operations Director with administrative needs, including but not limited to coordinating meetings, preparing for presentations, conducting research and more. The editorial operations assistant may also need to help other GQ/Pitchfork editorial team members with administrative tasks as needed.

• Process editorial invoices and advances; track content costs and assist with monthly financial close process

• Draft, process and track writer contracts in partnership with Operations Associate Director and Operations Manager; manage list of all outstanding unsigned contracts

• Initiate and track new photography contracts in partnership with Operations Associate Director and Operations Manager

• Manager digital editorial cultural calendar to ensure all lineups reflect upcoming cultural moments across brands

• Support on all editorial rights inquiries

• Support new hire on-boarding (tech set-up, etc)

• Arrange travel for writers as needed

• Oversee print marked-copy process

• Manage awards submissions as needed

• Oversee office administrative tasks, such as ordering supplies, maintaining contact lists, vacation calendars, advising on technology issues and more

• Additional responsibilities as assigned

Desired Skills & Qualifications:

• 1+ years experience working in a fast-paced publishing environment

• Enthusiasm for cultural coverage, including fashion, music, entertainment, sports, etc.

• Attention to detail

• Analytical problem-solving skills

• Extremely organized

• Ability to prioritize, work well under pressure, and adhere to tight deadlines

This is a guild position.

The expected base salary range for this position is from $63,000-$70,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Conde Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.