New

Budget Specialist

Johns Hopkins University
United States, Maryland, Baltimore
Apr 11, 2025
We are seeking aBudget Specialistwho will provide financial and administrative support to Department faculty and administrative office staff. The position will report directly to the Sr. Administrative Manager. Specific Duties & Responsibilities Process travel and expense reimbursement requests for faculty, staff, and non-employees using SAP or Petty Cash Vouchers for expenses stemming from sponsored and non-sponsored business activities. Accurately prepare, code, and process purchase requests using the quickest and most appropriate purchasing mechanism such as Hopkins e-marketplace, and non-standard shopping carts. Distribute goods and process related goods receipts verifying proper invoicing to Accounts Payable to ensure 3-way match and timely payment processing. Process vendor invoices for expenses and/or services utilizing on-line check requests. Liaise with external entities, procurement, and accounts payable for vendor record generation. Serve as subject matter expert on the SAP Purchasing module and University financial and purchasing policies. Monitor and reconcile the non-personnel charges of all sponsored and non-sponsored accounts using BW reporting and SAP transaction system. Train departmental faculty, staff and students on the required documentation for each SAP transaction. Distribute new award budgets as needed. Work with Finance team on grant milestone items. Assist with maintaining department key database and j-card access. Use time-management techniques daily to triage and monitor email(s) and workflow systems to process documents and requests in a timely manner. Maintain accurate and complete records and documentation in electronic filing system following guidelines for record retention, storage, compilation, coding, updating, and purging. Operate office equipment such as scanner, personal computer, photocopier, to manage e-mail, electronic calendar and other forms of electronic media. Keep abreast of University policies and procedures and communicate as appropriate via written or oral correspondence to internal and external customers. Deposit checks and post to proper accounts. Respond to student group inquiries to verify account balances and transactions or locate and resolve discrepancies. Provide support for other financial/administrative services of the department as needed. Other duties as assigned. Special Knowledge, Skills, and Abilities Strong organizational skills, analytical and problem-solving abilities and attention to detail. Ability to maintain confidentiality. Ability to work in a fast-paced environment. Ability to work with flexibility on several tasks simultaneously. Proficient in the use of Microsoft Office (i.e. Word and Excel). Strong interpersonal and communication skills, both oral and written. Demonstrated customer service skills. Ability to work for periods of time without immediate direction. Ability to prioritize own work. Strong mathematical ability. Minimum Qualifications High School Diploma or graduation equivalent. Three years of related administrative and/or budget experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Associates Degree. Previous experience with JHU systems (SAP) is beneficial. Classified Title: Budget Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday through Friday- 8:00-4:30pm FLSA Status:Non-Exempt Location:Hybrid/Homewood Campus Department name: Dept of Chemical and Biomolecular Engrg Personnel area: Whiting School of Engineering Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.