Senior Fiscal Specialist

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more atbusiness.gmu.edu.

George Mason has a strong institutional commitment to the achievement of all-inclusive diversity among its students, faculty and staff, and strongly encourages candidates to apply who will support this commitment. Mason is highly ranked for its campus diversity and is ranked by U.S. News & World Report in 2024 as the top-performing public university in Virginia for social mobility.

About the Position:

The Senior Fiscal Specialist supports the financial and procurement operations of the College of Business by processing and approving procurement requests, managing travel authorizations, reconciling financial transactions, and providing administrative support for grants and internal financial reporting. The Senior Fiscal Specialist ensures compliance with University policies and serves as a key point of contact for procurement-related inquiries, contributing to the efficient and accurate financial management of the College.

Responsibilities:

Procurement Processing and Approval:

• Supports the administration of the financial Control System, which requires the integration and utilization of data using appropriate systems such as eVA, Sodexho, or generation of hard copy documentation for goods and services required and as assigned;
• Processes and approves travel authorizations and requests through the Mason Finance Gateway (MFG);
• Reviews and approves incoming requests in eVA, P-Card, and MFG;
• Enters requests in the document log;
• Generates vouchers for payment of authorized expenditures from the University Foundation;
• Processes credit card purchases when authorized;
• Serves as customer service representative in the Dean's office for all procurement and related inquiries from college personnel; and
• Serves as initial point of contact in the Dean's office for eVA, Purchasing, and Travel Offices.

General Office Administration for the Procurement Team:

• Works in conjunction with the Procurement team to support reporting and general office administration functions for the team as needed;
• Prepares travel and procurement documents for the Budget team;
• Logs and electronically files all procurement documents; and
• Creates and maintains electronic procurement related files, including required vendor files in an accurate manner, and all credit card documentation in a timely and accurate manner.

Grant Administration and Reconciliation:

• Conducts a systematic review of Banner financial activity to verify that all grant charges and credits are accurate and appropriate by reconciling to source documents post-award; and
• Prepares monthly/bi-monthly reconciliations. Enters labor redistribution requests. Reviews budgets and proposals for accuracy and appropriateness in pre-award.

Internal Financial Reconciliations:

• Utilizing MicroStrategy, prepares monthly reconciliation reports in accordance with the business school and University policy for Costello College centers and SIFs on a monthly basis; and
• Utilizes reports from TouchNet and MicroStrategy to complete bi-monthly/quarterly reconciliation of incoming funds for revenue funds and SIFs.

Special Projects and Other Related Duties:

• Executes special projects and duties as assigned to support the department.

Required Qualifications:

• High school diploma or equivalent;
• Experience in conducting accurate and timely analysis and effectively presenting oral and written reports to supervisors and management to resolve problems and make recommendations for improvements;
• Working knowledge of operational, fiscal administration processes to execute assigned functions and tasks to assist in the management of budgetary and resolve most problems that arise;
• Excellent computer skills with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office;
• Excellent verbal and written communication skills;
• Demonstrated interpersonal and organizational skills;
• Ability to work independently and to complete multiple tasks within tight deadlines;
• Ability to quickly gain proficiency in web-based database platforms and applications;
• Ability to work effectively as a key member of an administrative support team in a dynamic environment; and
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office.

Preferred Qualifications:

• Bachelor's degree in related field;
• Experience in providing administrative support in an academic environment; and
• Knowledge of University or Costello College of Business local area network applications and operations.

Instructions to Applicants:

For full consideration, applicants must apply for the Senior Fiscal Specialist at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: April 4, 2025

For Full Consideration, Apply by: April 25, 2025

Open Until Filled: Yes