Senior Academic Advisor - Department of Biomedical Engineering

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Job Details:

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

If you are interested in working for an interdisciplinary, innovative, and smaller UT department with staff, faculty, and students committed to improving human health and wellbeing, please consider a career with UT BME. We are passionate about the work we do to support our high caliber students, robust academic programs, and cutting-edge research.

This position is responsible for providing high quality service to undergraduate Biomedical Engineering students through advising, leading orientation and informational sessions, keeping student records, tracking progress towards degree completion, and academic administrative support. This position will collaborate with other staff and participate in Cockrell School student programs and initiatives.

• Student Advising - Academic degree advising of Biomedical Engineering undergraduates individually or in a group environment. Includes the development of advising materials, monitoring four-year degree progress, and assisting with coordinating peer advisor training and oversight. Administration and oversight of department-level undergraduate research awards, scholarships, and cash prizes including coordination of the nomination and selection process. Assists students individually with academic concerns, questions, registration issues, and connects students to available University resources. Manages the weekly undergraduate newsletter. (40%)
• Support Undergraduate Academic Programs - In conjunction with the Advising Coordinator, coordinate the Belong mentoring program and First-Year Interest Groups. (20%)
• Student Event Support - Assist Advising Coordinator with projects and special programs including but not limited to New Student Orientation, Gone to Engineering, Commencement, bi-annual Poster Symposiums and their related activities. Act in a leadership or support role (as assigned) to carry out programs/activities/events. (15%)
• Data Requests and Analysis - Provide statistics for standard reports and ad hoc information requests for program analysis. Monitor graduation rates and timelines and provide department leadership with student program data when needed. (10%)
• Engage with Campus Advising Community - Attend meetings, trainings, and talks related to UT, advising, and department/majors: College Advising Meetings, Academic Counselors Association meetings, and College professional development activities. Serve on committees or advisory boards as needed. (10%)
• Faculty Support - Assist faculty members with various academic and administrative concerns and questions including but not limited to grade changes, student issues, allegations of scholastic dishonesty, scholarship nominations, etc. (5%)
• Other related functions as assigned.

• Bachelor's degree plus six years of experience working with students in an academic counseling capacity; or master's degree plus four years of experience.
• Strong organizational skills and attention to detail. Ability to work independently or as a member of a team.
• Ability to interact in a professional manner with staff, students, and the public. Excellent verbal and written communication skills. Independent decision-making and problem-solving ability.
• Tact, diplomacy, discretion, and judgment in dealing with students, faculty, and administrators.
• Professional appearance and demeanor. Demonstrated experience with Microsoft Office. Knowledge of UT academic policies and procedures.

Equivalent combination of relevant education and experience may be substituted as appropriate.

• Prior experience working in an undergraduate program, graduate program, or both. More than six years of above experience.
• Experience supervising and/or training student employees.
• Experience showing a high degree of initiative and good judgment. Exceptional organizational and time management skills.
• Proficiency with UT course management and student information systems, including Advisor's Toolkit, EASI, GSIS, NRRECS, Class Manager, CIM, CIS Request System, FaSET, and the Grade Reporting system.

$48,000+ depending on qualifications

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Some weekend and evening work

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.