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Corporate Conference/Meeting Coordinator
13-month contract
Remote: 40 hour a week,
Seeking EST/CST candidates
Must attend week-long conference in New Orleans Our client holds their high-profile, marquee event every September for their enterprise level clients. Companies from around the globe attend in-person and virtually, which is why it's crucial that it goes off without a hitch. To successfully launch this event, we are seeking a Corporate Event Planner/Coordinator to assist the Senior Program Manager with a variety of deliverables to ensure a successful conference. If you are an experienced Corporate Meeting and Event Planner, who loves nothing more than managing and executing tasks associated with every aspect of an event, this is the role for you! Responsibilities:
Assist with project management and logistics for global hybrid marquee client event, including session and speaker coordination, internal attendee management, housing arrangements, internal communications, food & beverage planning, staff training, and delivering unique client experiences.
Work with the Program Manager to execute project processes and documentation, ensuring alignment with the overall event planning timeline. Responsibilities include streamlining cross-functional collaboration, reporting, post-event follow-up, budget management, invoice tracking, meeting management, and event documentation.
Partner with cross-functional teams, vendors, external stakeholders, and on-site staff to ensure seamless event execution before and during the event.
Collaborate with core planning teams to gather updates and deliver them to the overall project management team, ensuring accurate and aligned planning documents and effective communication with leadership.
Lead cross-functional meetings with partners across the business, serving as a subject matter expert on the responsible event program workstream.
Enforce event sustainability practices, track progress, and measure environmental and social impact to ensure responsible event execution.
Analyze and report event results, performance metrics, and trends to identify challenges, opportunities, and recommend programming enhancements.
Identify opportunities for driving scale and efficiencies throughout the events program.
Opportunity to execute additional corporate event experiences throughout the year.
Research industry best practices and audience behaviors to provide insights on branded experiences, activations, and marketing channels for outreach, acquisition, engagement, and attendee experience.
Requirements:
5+ years' experience supporting cross-functional experiential marketing programs at a global scale.
Proven experience creating innovative, brand-focused activations and delivering impactful experiences.
Experience driving alignment with large cross-functional teams and agency partners.
Key skills should include budget management, ability to scale projects, strong analytical abilities, and a keen attention to detail. Must take initiative in identifying areas for improvement and driving solutions, with experience presenting findings to diverse partners, including senior management.
Highly skilled in managing multiple projects simultaneously, with excellent time management abilities to prioritize tasks, resolve issues efficiently, meet tight deadlines, and maintain budgetary control.
Proven experience collaborating with C-suite executives and other senior leadership, to drive strategic initiatives, influence decision-making, and ensure alignment with organizational goals.
Demonstrates the expertise to solve a wide variety of problems through a solid understanding of current business trends - able to make data-driven decisions based on both qualitative feedback and quantitative metrics.
Strong verbal and written communication skills.
Adaptable to ambiguity, new tools, processes, and a fast-changing matrixed business environment.
Highly proficient in Google Workspace and Apple applications, with a proven ability to quickly adapt to new software and technologies. Additionally, bring strong expertise in AI tools and digital event management platforms, enhancing productivity and innovation.
CMP, CSEP, CMM, DES, PMP certification(s) are plus
Travel Requirements:
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About Digital People
Digital People is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Digital People is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.
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Staffmark Group
$40.00-$40.00
Jan 24, 2025