Manager, Accounts Payable

The Accounts Payable group is responsible for managing a company's financial liabilities. Their key duties include processing and verifying invoices, executing payments to vendors, maintaining accurate financial records, ensuring compliance with policies and regulations, reconciling accounts, generating reports, managing expenses, and supporting audits. This helps maintain good vendor relationships, avoid penalties, and ensure accurate financial reporting.

The Accounts Payable Manager will oversee the AP function and lead a team of analysts, specialists, and contractors. This role involves motivating the team and managing performance in a high-performing environment. The AP Manager will collaborate with internal stakeholders on reporting and system-related tasks, including SAP and SaaS solutions.

The ideal candidate will possess strong people management skills and significant accounts payable experience, particularly in handling high invoice volumes. The Manager will leverage various systems and software, ensuring team management, accuracy, compliance, and continuous process improvements.

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• Manage, plan and coordinate activities performed by Accounts Payable staff in conjunction with timely and accurate processing of incurred charges including vendor invoices, employee related expenses and Transfer Service Agreement (TSA) transactions.
• Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
• Ensure internal controls around transactional processes are functioning as intended; develop control point documents, conduct self-assessment of those controls and document corrective actions/mitigation procedures.
• Problem solve for ERP system (SAP preferred) resolutions and work with IT to develop automated solutions.
• Explore Accounts Payable functionalities and implement robust process automation and the cash management improvement initiatives in partnership with cross functional teams.
• Work with various Accounting functions to ensure timely and accurate month and year end close process including reporting to various stakeholders.
• Perform monthly reconciliation of Procurement Credit Card charges and Travel Credit Card charges. Oversee monthly accrual process to obtain spends across the organization and reconciliation of the spend with open/closed PO's and invoices (three-way match).
• Oversee the processing of accurate 1099's for Account Payable as required by IRS, and research IRS rules in reporting extraordinary 1099's.
• Coordinate audit schedules and interface with external auditors in conducting interim and annual audit. Serve as a primary liaison between HQ and Site Account Payable in addressing issues related to day-to-day Account Payable, Procurement and Warehouse Receiving
• Responsible for efficient operation and customer service orientation of Accounts Payable.
• Provides leadership, supervision, guidance, support and continuing evaluation of staff and workload distribution.
• Sets goals and objectives for team members, completes performance reviews, salary administration, succession planning and resource balancing.

• Strong leadership, planning and organizational skills required to manage a complex process involving different departments within the organization and external customers.
• Ability to delegate tasks to others as necessary and monitor/report on their progress.
• Preferred working experience and technical knowledge of various ERP and Payment System Solutions.
• Strong analytical ability requiring a high degree of attention to detail.
• Advanced level of analytical and problem-solving skills in preparing reconciliation of various credit card charges, and investigating of reconciliation and interface posting errors.
• Excellent ability to devise alternate solutions for unexpected system problems and follow-on with long term resolutions.
• Strong negotiation skills are required to coordinate deliverables with Accounts Payable staff and other departments to ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization & Procedures.
• Excellent ability to undertake leadership role in bringing various cross-facility issues to conclusion and implement standardized Accounts Payable procedures and processes.
• Strong knowledge of application of Generally Accepted Accounting Principles (GAAP) preferred.
• Effective written and oral communication skills in preparing Management reports, developing procedures, leading meetings, and conducting training classes.

• Bachelor's Degree in Business Administration, Accounting, Economics, or related field.
• Minimum 5 years relevant experience preferred.
• Previous leadership experience.
• Experience with government, municipals and/or related entities, preferred.
• Working experience of SAP System including Accounts Payable Module, Procurement Module, Inventory Module and Financial Accounting Module is preferable.
• General knowledge of utility industry preferred.

• Limited travel, primarily within New York State
• Valid NYS Driver's License