Finance Administrative Assistant
 JLL | |
 United States, North Carolina, Rocky Mount | |
 Jan 11, 2025 | |
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Directly support the JLL Facilities team with on-going facility and team related responsibilities, including, but not limited to:
* Assist with budgetary requests, analysis and reporting, to include monthly/quarterly/annual reporting appropriate for the client. * Act as a liaison to Jones Lang LaSalle finance team and other account * Helps support facility specific cost savings targets to contribute to the account achieving savings goals * Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits *Assists with the coordination and scheduling of maintenance activities by way of issuing/dispatching work requests and purchase orders to maintenance staff, vendors or other services providers and timely execution/closure thereof. * Assists management and staff with reporting, budgeting, financial systems, purchasing as necessary. * Provides facility specific assistance to the project management team as needed or requested * Reads and understands the applicable Service Level Agreements, helps achieve favorable Key Performance Indicators scores on the client satisfaction surveys. * Seeks to continuously improve processes, systems and overall client satisfaction * Submit expense reports as needed. * Ensure all JLL Contractors are compliant with ISNetworld requirements. SKILLS * Superior customer service skills and orientation * Ability to maintain professionalism at all times under stressful situations * Ability to plan and manage work under time constraints * Ability to multitask and work without direct supervision * Proficient in MS Office, and possess strong written, verbal and people skills * Strong organizational skills and collaborative style needed. * Assist in the development and management of capital budgets. * Support the Facility Management team in the implementation of short and long-term projects for the client. * Ensure compliance with Jones Lang LaSalle minimum audit standards. * Assist in the development and management of the detailed, zero-based annual operating budgets for each building in your territory. * Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis. * Manage the maintenance of existing contracts. Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level. Required Knowledge, Skills and Abilities (KSA) * Knowledge of accounting and building systems helpful * Strong organizational and management skills * Excellent communication skills * Computer proficiency * Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives * Helps support facility specific cost savings targets to contribute to the account achieving savings goals * Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits Assists with the coordination and scheduling of maintenance activities by way of issuing/dispatching work requests and purchase orders to maintenance staff, vendors or other services providers and timely execution/closure thereof. * * Assists management and staff with reporting, budgeting, financial systems, purchasing as necessary. * Provides facility specific assistance to the project management team as needed or requested * Reads and understands the applicable Service Level Agreements, helps achieve favorable Key Performance Indicators scores on the client satisfaction surveys. * Seeks to continuously improve processes, systems and overall client satisfaction * Submit expense reports as needed. * Ensure all JLL Contractors are compliant with ISNetworld requirements. SKILLS * Superior customer service skills and orientation * Ability to maintain professionalism at all times under stressful situations * Ability to plan and manage work under time constraints * Ability to multitask and work without direct supervision * Proficient in MS Office, and possess strong written, verbal and people skills * Strong organizational skills and collaborative style needed. * Assist in the development and management of capital budgets. * Support the Facility Management team in the implementation of short and long-term projects for the client. * Ensure compliance with Jones Lang LaSalle minimum audit standards. * Assist in the development and management of the detailed, zero-based annual operating budgets for each building in your territory. * Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis. * Manage the maintenance of existing contracts. Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level. * Required Knowledge, Skills and Abilities (KSA) * Knowledge of accounting and building systems helpful * Strong organizational and management skills * Excellent communication skills * Computer proficiency * Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives | |