Administrative Assistant

As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Ultimately, as an Administrative Assistant you will ensure the efficient and smooth day-to-day office of operations.

This role requires onsite work at our Ft. Lauderdale, FL location.

• Provideadministrative support for management staff groups such as, Operations, Quality, Shipping & Receiving, Engineering, Supply Chain, Safety etc.
• Tallyreceipts, prepares, and submits expense reports for Senior Management Team. ReconcileAmerican Express, travel and other expense reports for the Accounting Department to process accordingly.
• Handle multiple projects/assignments and delivers results that are timely and accurate.
• Organizework using tools such as MS Excel, Word or PowerPoint.
• Preparereports for management staff. May analyze data and highlights anomalies and discrepancies.
• Ensurecompany communication is posted on bulletin boards or employee monitors.
• Maketravel arrangements for managers and traveling employees.
• Makemeeting arrangements including setting up rooms/venues, orders supplies, and meals/food for breakfast, breaks, and lunches.
• Create, prepareand proofreadvarious articles, PowerPoint presentations, announcements, marketing material, emails and letters for business communication.
• Coordinateemployee engagement activities such as picnics/BBQ's, lunches, Ice-Cream socials, Thanksgiving or/and Christmas events.
• Keeps organization of office, orders and maintains office and other supplies.
• May help departments listed above in providing administrative or clerical support enter data, and keyboard documents for forms.
• Providegeneral support to visitors.
• Developand maintainfiling system.
• Coordinateand maintaincalendar and follow up contacts, internal (company) and external (clients, vendors).
• Screenincoming calls and correspondence and respondas directed.
  
  

Required:

• High school diploma or GED
• Minimum 1 year of work experience

Other:

• Positive Attitude and Demeanor
• Excellent Customer Service
• Attention to Detail
• Proficient Computer Skills (MS Office, Word, Powerpoint, Excel)
• Reliable and Dependable
• Strong Analytical Skills
• Proven ability to manage time without direct supervision.