HR Administrative Assistant Coordinator

University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
United States, Texas, Dallas
5323 Harry Hines Boulevard (Show on map)
Jan 09, 2025
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Works under minimal supervision to provide advanced administrative support in coordinating day-to-day operations of the HR Services Department and serves as the primary administrative support for the Assistant Vice President of HR Services. This position will be responsible for a variety of administrative tasks and provide support to the HR team in areas such as recruitment onboarding, payroll, employee data management, and leave administration. This position requires excellent organizational skills, attention to detail, and a passion for helping create a positive workplace experience for our employees. Candidates with human resources experience, in addition to PeopleSoft and UKG Kronos experience, strongly preferred. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education High School Diploma or equivalent Experience 3 years of administrative/clerical experience, preferably in Human Resources Preferred Education Bachelor's Degree JOB DUTIES Primary administrative support for the Assistant Vice President for the HR Services Department. Responsible for creating and fostering excellent customer service experience. Must be able to think creatively, analytically, and strategically on projects or tasks that require independent work. Oversees special events for department by coordinating committees and schedules and by staying within budget. Coordinates project management duties for new initiatives. Coordinates various projects and programs within the department ensuring all tasks are completed by established deadlines and quality standards. Ensures there is a positive internal and external working relationship. Establishes and maintains department records and reports. Organizes office procedures to ensure effective operation. Acts as department liaison with other departments and agencies. Determines work priorities and monitors progress toward work deadlines. Manages and oversees office services functions including office equipment, supplies and vendors. Schedules and organizes activities such as meetings, travel, conferences. Focuses on Customer: Encourages candid exchange of ideas; articulates views clearly and directly; expresses facts clearly; communicates quickly issues affecting staff. Leads Change: Takes initiative; shows adaptability; flexibility; thinks and plans strategically; articulates clear vision and goals; champions innovation. Courtesy: Is respectful and courteous to each other at all times; Gives full attention to others minimizing distractions; Does not gossip or air frustration inappropriately; Uses a respectful / professional tone of voice. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!