Posting Details
Position Information
| Working Title |
Facilities Management Budget Director |
| Position Number |
600875 |
| Appointment Type |
Permanent - Full Time |
| Tenure Track |
No |
| FTE |
1 = 40 hours/week, 12 months |
| If time limited, duration date |
|
Position Overview
| Be an Eagle - Where Purpose Takes Flight! |
Are you ready to make an impact? At North Carolina Central University (
NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,'
NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At
NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
An opportunity awaits you at
NCCU, where your purpose can take flight.
Visit
NCCU.edu. |
| Primary Function of Organizational Unit |
The Facilities Operations Department reports directly to the Associate Vice Chancellor for Facilities Management and is responsible for the planning, repair, renovation and maintenance of all
NCCU Facilities. |
| Primary Purpose of Position |
The primary purpose of this position is to provide leadership and oversight of the diverse business aspects of departmental operations, including budget management (encompassing financial projections and fiscal planning), human resources management, legal affairs, auxiliary enterprises, policy matters, work order coordination, inventory and fiduciary responsibilities, university chargebacks, and the university event planning program.
Additionally, this position will contribute to the development of the departmental strategic plan. Reporting to the Associate Vice Chancellor (
AVC), this role will supervise four full-time employees (FTEs) and manage a limited number of complex faculty portfolios within the Facilities Department.
The position may also be required to perform work in specialty areas or handle tasks requiring advanced skills across multiple business functions. |
| Required Knowledge, Skills, and Abilities |
- The successful candidate must have a thorough knowledge of standardized accounting practices and procedures, auditing principles adopted by the state, knowledge of appropriate business practices and procedures, as well as the ability to manage and improve business processes and ensure continuity.
- Familiarity with budget management and Computerized Maintenance Management Systems (CMMS), Interscope, and Anaplan.
- Human Resources and organizational management experience.
- Demonstrated ability to perform fiduciary duties.
- Demonstrated ability to work independently to gather, organize, summarize and analyze data within prescribed time frames.
- Plans and develops budgets to meet Facilities Management need.
- Ability to analyze business operations and/or financial statements, independently allocate resources, monitor expenditures, reconcile accounts, plan procurement, and oversee budgets and contracts.
- Ability to choose an effective course of action, develop appropriate solutions and/or reach conclusions.
- Effectively communicate and interact with faculty, staff and students, and other affiliates, at a high level, within a University setting.
- Ability to listen and respond appropriately to others using the appropriate media (e.g. email, presentations, etc.).
|
| Minimum Education/Experience |
- Bachelor's degree in business administration, public administration, or related business area and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
|
| Licenses or Certification required by Statute or Regulation |
N/A |
| Equal Opportunity Employer |
North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran. |
Primary Responsibilities and Duties
| Function |
Program Knowledge |
| Describe the specific tasks and responsibilities related to the function. |
Assist Department Head as the Budget Director in daily management and administration of all aspects of departmental operations.
Professional knowledge, skills and abilities to include:
- Extensive knowledge of professional fiscal theory, techniques, practices and procedures, knowledge of generally accepted accounting principles and skill in applying this knowledge.
- Assess and apply thorough knowledge of the reliability of systems and internal controls.
- Identify problems and changing requirements.
- May conduct research and recommend updates or changes to software applications to enhance functionality and meet program needs.
- Extensive knowledge of supervisory practices and skill in supervising others, including communication skills, how to delegate and assign work, how to deal effectively with difficult employees, how to evaluate performance and to conduct investigations and participate in disciplinary actions.
- Ensure that operating decisions are in compliance with the various state and federal laws and regulations to include local, state and federal regulations and statues governing the area of work.
- Knowledge of applicable information technology to perform work independently; specifically, the Banner 9, PeopleAdmin, EaglePurch, Asset Essentials, Interscope, Anaplan, and 1910 Booking systems.
- Ability to ensure integrity of information systems, internal controls and data, including recommending modifications as required.
- Ability to apply updated information technology to facilitate program goals and program procedures.
- Working knowledge of state government's human resources policies and procedures.
- Basic knowledge of strategic planning methodologies and practices.
- Create and implement a departmental training program with fiscal responsibilities identified annually for staff development and growth.
- Must possess a thorough understanding of the institution and demonstrate knowledge of higher education processes, policies, and procedures.
|
| Function |
Program Supervision and Administration |
| Describe the specific tasks and responsibilities related to the function. |
- Under the supervision of the Associate Vice Chancellor of Facilities Management, provide comprehensive and advanced administrative guidance on complex program management issues. This includes oversight of budgets, work control administration, fiduciary responsibilities related to inventory, and the management of all University chargebacks.
- Advise users, customers, and clients on policies and procedures, ensuring they are informed of all program requirements. Communicate with students, faculty, and staff to keep them updated on program changes, regulations, schedules, and deadlines. Provide coaching to staff on University and departmental policies and regulations, ensuring compliance in all areas. Manage financial support for the 1910 Booking system in relation to Facilities Management matters. Assist staff in resolving administrative issues and maintaining employee work plans within the respective area. Generate and submit reports from work order and inventory management systems, analyze the data, and provide actionable insights and strategies for improvement.
- Effectively convey information clearly and concisely, both orally and in writing, to individuals or groups to ensure understanding of the message. Actively listen and respond appropriately, utilizing the most suitable communication medium, such as email, presentations, or other formats, based on the audience and context.
- Oversee the annual work order and inventory reporting process, ensuring accuracy and completeness. Manage the integrity and accuracy of customer data within systems, as well as all information submitted electronically or through regular mail, including event applications, payment information, and related documentation. .
Additional Knowledge to include:
- Strong analytical skills to evaluate and interpret complex policies, procedures, and reference materials applicable to students, faculty, and staff. Proven experience with university regulations, policies, and procedures, along with familiarity with UNC System structures and related software programs utilized for information systems.
- Extensive experience working in an academic environment, addressing the personal, social, and cultural challenges commonly faced by students at a major research university.
- Mentor, coach, and develop the comprehensive competencies of staff across multiple organizational units, including areas such as budget management, work order and inventory control, and event planning. Proactively identify and provide opportunities for employee training and professional growth. Lead and oversee the effective management of program and staff resources to ensure alignment with organizational objectives.
- Prepare and submit payment information requests accurately and in a timely manner. Engage employees in strategic planning, implementation, and the development of policies and procedures to enhance operational effectiveness. Identify and address quality monitoring and performance improvement opportunities for fiscal services across diverse programs or areas of responsibility. Provide coaching and support to enhance employee competencies, ensuring alignment with the specific needs of the work unit.
- Review and approve work findings/written reports often of moderate complexity. Ensure that fiscal rules and regulations are interpreted correctly. Must be trained and skilled in staff management and organizational development. Ensure long and short-term fiscal planning for staff and operations to ensure effectiveness and efficiency.
|
| Function |
Human Resources Management |
| Describe the specific tasks and responsibilities related to the function. |
- Demonstrated ability to communicate information effectively to individuals or groups and deliver presentations tailored to the characteristics and needs of the audience. Mentor, coach, and manage the comprehensive competencies of staff across multiple organizational units, including budget management, work order and inventory control, and University event planning. Proactively seek opportunities and resources for employee training and professional development. Provide strategic direction in managing program and staff resources to ensure optimal performance and alignment with organizational goals.
- Engage employees in strategic planning, policy development, and the implementation of procedures to enhance operational effectiveness. Identify and address quality monitoring and performance improvement opportunities for fiscal services across diverse programs or areas of responsibility. Provide coaching and facilitate the development of employee competencies to align with the needs of the work unit. Effectively manage resources to support employee training and professional growth while achieving operational goals and objectives."
- Oversee quality monitoring and performance improvement initiatives for fiscal programs within the area of responsibility. Review and approve work findings and written reports, often of moderate complexity, ensuring accuracy and clarity. Interpret fiscal rules and regulations correctly and provide guidance as needed. Possess training and expertise in staff management and organizational development to foster a productive work environment. Develop and implement both long-term and short-term fiscal planning strategies for staff and operations to ensure effectiveness, efficiency, and alignment with organizational goals.
- Effectively communicate major and/or complex situations and actions both within and outside the organization. Document and report intricate or unique issues, providing clear and well-articulated written conclusions. Establish and maintain professional working relationships in challenging or complex situations to support the achievement of organizational objectives. Must be adept at conveying processes and procedures to all stakeholders, including coworkers, supervisors, customers, and vendors, as needed.
|
| Function |
Change Management |
| Describe the specific tasks and responsibilities related to the function. |
- Lead the development and implementation of vision and mission statements, as well as the establishment and execution of goals and objectives. Drive the planning and implementation of change initiatives, fostering a culture of innovation and creativity by encouraging staff to embrace challenges and develop solutions. Adapt to constantly changing and sometimes conflicting demands, demonstrating flexibility and resilience.
- Guide the transition from legacy to new programs at the unit level and actively contribute to the development and implementation of goals and objectives aligned with the Strategic Plan. Focus on process improvement, even when it may diverge from individual opinions or philosophies.
- Manage complex work situations by anticipating and addressing potentially problematic scenarios. Resolve unusual issues by implementing appropriate responses based on the interpretation of local, state, and federal regulations and standards. Ensure the seamless implementation of program policy and procedure changes within areas of responsibility.
- Analyze moderately complex situations, provide recommendations and options, and alert leadership to potential program impacts. Propose modifications to program policies and procedures to minimize risk and enhance outcomes. Set priorities collaboratively with staff, conduct regular reviews, and align updates with departmental and strategic objectives.
|
| Function |
Financial Program Monitoring and Management |
| Describe the specific tasks and responsibilities related to the function. |
- Operate as the departmental chief financial officer responsible for the financial and business operations of the department. Act as a Financial Adviser and Legal Affairs Manager to the AVC. Plan and monitor expenditures to meet organizational objectives and ensure compliance, while preparing budget documents and reports. Allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability for the organization. Perform budgetary responsibilities for the State, Discretionary, Trust, and Center Accounts, Contracts, Industry, and In-Kind budgets. Conduct daily fiscal management, yearly closeouts, and financial reporting. Serve as the P-Card Reconciler for the department and act as the divisional-level approver for all financial transactions. Assist with long-term departmental planning and prepare or draft responses to departmental financial inquiries. Prepare and submit various reports, including but not limited to fiscal year-end closeouts, cost-share commitment reports, and budget revisions, as requested by the University.
- Plan and monitor expenditures to align with organizational objectives and compliance, while preparing and reviewing budget documents and reports. Demonstrate a proficient level of professional skill and knowledge in business operations, accounting, and financial forecasting. Allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability for the department. Possess considerable knowledge of professional fiscal theory, techniques, practices, and procedures, with the ability to apply this knowledge effectively at departmental, university, and state levels. Maintain a general understanding of state and federal rules and regulations governing fiscal programs, as well as agency and university practices, procedures, and principles.
- Manage and improve business processes and operations by ensuring the continuity and integration of policies and procedures with the organization's mission and strategic planning. Possess knowledge of Cost Accounting Standards, University Trust Fund and Spending guidelines, policies, and procedures. Perform budgetary responsibilities for, but not limited to, the State, Trust, In-Kind, and Auxiliary account budgets. Demonstrate thorough knowledge of accounting, budgeting, and inventory practices, while advising senior management on all financial matters relating to the organization. Establish and maintain financial and accounting systems for utilities, including chargebacks, and oversee the planning, coordination, and supervision of personnel, operations, and utility budgets. Ensure that all expenditures are legal and aligned with institutional priorities, emphasizing effectiveness and efficiency.
- Prepare a balanced budget and manage the annual budget process to implement institutional priorities. Develop institutional plans that account for departmental priorities and provide economic outlooks. Conduct monthly expenditure meetings for the department and provide support services for budgeting, accounting, contract administration, purchasing, human resources, internal auditing, insurance management, and risk management.
|
Posting Detail Information
| Posting Number |
EPA03303P |
| Open Date |
01/08/2025 |
| Date desired for closing or initial review |
|
| Close Date |
|
| Open Until Filled |
Yes |
| Date Position Available |
|
| Special Instructions to Applicants |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
Applicants seeking Veteran's Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
Final candidates are subject to criminal and sex offender background checks.
North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Employee Benefits available to NCCU permanent employees include the following and more:
- Accrued Vacation and Sick Leave
- Community Service Leave
- NC State - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 11-12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount and more.
|
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NC Central University
life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)
Jan 08, 2025