Coordinator Administrative

Job Overview:

Within the Medical Staff Office, the Medical Staff Coordinator serves as an essential link and resource between senior management, medical staff, and central credentialing office to coordinate the operational processes and ongoing credentialing, privileging, and medical staff governance functions of Organized Medical Staff. Responsible for review, analysis and follow up of credentialing and privileging applications, maintaining strict confidentiality, and ensuring compliance with organizational policies and accrediting and regulatory agencies.

Qualifications:

Required:

• High School Graduate; 2 years of college or Business School
• Matriculating toward Certified IRB Manager (CIM) or Certified IRB Professional (CIP)
• Computer knowledge and skills (Microsoft Office, Access and Outlook)
• Must possess strong organizational and communication skills (grammar, punctuation, and sentence structure)
• Clerical experience (typing, word processing, filing)
• Knowledge of medical terminology
• Working knowledge of ProIRB Database
• Working knowledge of ClockWorks (DTR)

Certifications and Licenses Required:

• Certification in Human Subject Participant Protection

Scheduling Requirements:

• Shifts Monday-Friday 8:30am-4pm
• Full-Time, Days

Essential Functions:

Essential Functions:

• Establishes and maintains positive professional communications with the Medical Staff, Administration, nursing staff, all hospital departments and related health agencies;
• Exhibits a high degree of responsibility for confidential matters;
• Demonstrates compliance with Health Insurance Portability and Accountability Act (HIPAA) regulations;
• Performs research and obtaining information regarding all standards and requirements related to medical staff issues;
• Maintains a current master copy of and is knowledgeable of Medical Staff Bylaws and Rules and Regulations and Medical Staff Services Procedure Manual;
• Coordinates the credentialing process: mailing and preparation of Medical staff applications, appointments, reappointments and preparation of ongoing performance evaluations;
• Maintains current confidential credential and peer review files on all medical staff and allied health members;
• Maintains current confidential FPPE and OPPE files on all medical staff and allied health members
• Prepares for medical staff meetings, including scheduling, meeting reminders, agenda packets, and recording and processing of meeting minutes;
• Assures overall continuity of medical staff activities;
• Provides supportive services to the medical staff officers in fulfilling the responsibilities of their offices;
• Processes all associated correspondence on all medical staff and allied health members;
• Maintains current Medical Staff, Medical Staff Department/Committee membership roster, and other rosters as required;
• Assist with scheduling medical staff meetings and maintains a master calendar for medical staff meetings and the proper notification to hospital departments of such meeting needs and activities;
• Provides clerical oversight related to the filing maintenance and retrieval of information relevant to all aspects of the responsibilities;
• Provides assistance to Administration and support services and duties as may be requested;
• Provides other administrative support services and duties as may be requested;
• Maintains and distributes reports/documents/database/spreadsheets in Microsoft Outlook, Word, Access, Excel, Publisher, and electronic health record system.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO)

Medical and Prescription Drug Insurance

Dental and Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible Spending Accounts

Wellness Programs

Voluntary Benefits (e.g., Pet Insurance)

Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Equal Opportunity Employer