Description
Office Administration
- Maintain a professional office environment that is open and welcoming to staff and visitors (e.g. organized, free of clutter, well lit)
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and placing and expediting orders for supplies
- Coordinates new employee computer and phone requirements
- Maintain electronic and hard copy filing system
- Coordinates office moves, including phone and LAN line moves
- Serves as the point of contact for office equipment repair, including printers and copiers
Correspondence, Reports, and Presentations
- Expertly drafts and routes non-technical executive correspondence.
Training Compliance Tracking
- Oversees compliance for employee training requirements
- Tracks and ensures all employee training requirements are met by communicating to Office personnel verbally, via email, and in Office staff meetings when training requirements have been announced and at the completion of training.
Communications
- Interfaces professionally and effectively with external customers and contractors
- Manages conference room scheduling and setup
- Answer Office management phone calls when Office management are not available and take message and convey call information to the appropriate
Visitor Badge Processing
- Serves as backup for visitor/contractor badges and access control for Office including badge processing for visitors
ADDITIONAL QUALIFICATIONS
- This position includes the ability to meet deadlines, the utilization of superior multitasking skills in an operations environment, communication in a professional and diplomatic demeanor, working non-standard work hours driven by mission support schedules and providing time critical and extremely accurate follow-up to all customer and management inquiries.
- The Administrative Assistant shall be proficient in the use of the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook, Project, Access, and Visio), WebTADS, CGE Travel Solutions, and SATERN, as well as common web browsers such as Internet Explorer, Firefox, Chrome, and Safari
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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Melwood
Jan 03, 2025