Administrative Assistant

The Administrative Assistant provides support to Student Accessibility Services Director and staff. This individual serves as the eyes and ears of the office, providing information, answering questions, and responding to requests for information. This position assists the Director in a support capacity by coordinating administrative activities, including but not limited to scheduling, personnel, budget monitoring and records maintenance. The Administrative Assistant will compile, store, and retrieve management data for the preparation of recurring reports and perform other administration-related activities as assigned. This position is expected to assist with proctoring of exams including midterms and finals, as well as provide support and in some cases leadership of/for special projects. The Administrative Assistant has a diversity of duties and responsibilities involving the knowledge of university policies and procedures that require independent judgment in the determinations of actions to be taken.

• Greet visitors, answer incoming phone calls and relay accurate messages; prioritize and distribute incoming e-mails and draft/prepare routine correspondence.
• Support the coordination of the student testing center. Proctor exams, contact professors with student questions, process exam scheduling requests.
• Track budget, purchases, and provide the Director with regular budget updates, also assist when necessary in budget planning. Prepare purchase orders and requisitions. Maintain office supplies and prepare various forms.
• Direct student workers, creating a professional atmosphere and productive workplace.
• Assume special projects as assigned by the Director.
• Manage social media and advertisement materials.
• Maintain an extensive knowledge of Student Accessibility Services software program-AIM. Maintaining accurate current and continuing student records containing confidential information.

Maintain an extensive knowledge of Student Accessibility Services software program-AIM. Maintaining accurate current and continuing student records containing confidential information.

0-1 years of experience in Administrative work.

Required skills, knowledge, abilities:

• Effective interpersonal skills
• Strong written and verbal communication
• Technical expertise in Microsoft products
• Ability to take direction and follow through.
• Comfortable handling confidential information.
• Ability multitask.
• Aptitude for learning new software systems

Experience managing budgets and expenses

Experience developing internal processes and filing systems