Deputy of Projects & Infrastructure Division

Lawrence Berkeley National Lab's (LBNL) Projects & Infrastructure Modernization Division has an opening for a Deputy of Projects & Infrastructure Division to join the team.

As the Deputy of Projects & Infrastructure Division (PIMD) you will be a critical member of the PIMD leadership team, you will help lead Division staff to ensure successful execution of LBNL's $1-billion construction project portfolio. You will support the PIM Division Director in developing and implementing processes and policies that enable the broader PIMD organization to efficiently and effectively lead complex, cross-functional projects and programs that meet organizational goals and objectives.

This highly visible role directs and controls the activities of PIMD's Project Directors, who have overall responsibility for the successful execution of PIMD's project portfolio including DOE 413.3b line-item projects. The role may also take on Project Executive/Director level oversight of some critical projects.

The Deputy will also work with other PIMD leaders to define and prioritize needs and optimize centralized processes for PIMD projects that can be consistently applied across multiple portfolios. Effective communication, utilization of your team and technology, elimination of redundant practices and standardized delivery are key elements of this role. Knowledge of all projects in PIMD is needed to leverage opportunities, optimize shared resources across projects, and manage methodologies and metrics.

This role will oversee critical enhancement to advance PIMDs functionality, priorities, growth, and long-range planning. As division deputy, you will connect broadly with leaders in the operations area, and bring together the best strategic thinking to drive PIMD forward. You will drive rigorous processes and governance to ensure timely decisions, with the objective of positioning PIMD for increased success. This cross-functional role will focus on supporting process improvements, matrixed work-streams, lab-wide efforts and exploring new project delivery strategies. In addition, you will be integral in helping shape the PIMD's future strategy.

This role will serve as an expert resource for safe and efficient Field Work Execution, Subcontract Change Order strategic handling, staff professional development, problem articulation and resolution, and systems development (tools and techniques). The deputy will serve as a key contributor to the development of projects of all sizes and types including larger projects similar in size and complexity to Line-Item projects subject to full administration per DOE Order 413.3b.

What You Will Do:

• Improve the process for handling Potential Change Orders from Design-Bid-Build or Design-Build efforts. Mentor and Coach PIMD project teams on strategic handling, evaluation of entitlement, and negotiation of scope/cost/schedule impacts from Potential Change Orders.
• Offer strategic and specific improvements to Subcontract terms and conditions, Scope of Work statements, and reference documents to reduce LBNL cost and schedule risk on errors and omissions in design, and on change conditions in construction.
• Have successful experience safely and efficiently delivering projects similar to the full PIMD Portfolio including larger projects similar in size and complexity to Line-Item projects subject to full administration per DOE Order 413.3b.
• Maintain a world-class Project Management Team that exhibits effective and powerful communication, a fail-fast mindset and gratitude toward one another. Foster and execute a robust talent development plan.
• Using in-depth knowledge of project management, and the goals of the Division and the Lab, identify and evaluate fundamental issues, providing strategy and direction for major functional areas.
• Identify and solve for evolving gaps, emerging needs, and continuous improvement in skills, process and tool capabilities, and capacity to support sustained long-term business operation thereby achieving a greater level of maturity as a project management organization.
• Ensure effective project oversight mechanisms, including reviews, and thorough vetting to ensure high quality project management and adherence to scope, schedule and budget from inception to completion.
• Ensure the delivery of effective project management resources to PIM projects to support the delivery of effective project and portfolio management. Manage staffing levels and capabilities to provide timely services that meet project needs.
• Build relationships with, and act as a trusted advisor to senior leadership and key stakeholders.
• Align with PIMD leaders on Project Management responsibilities and establish accountability for adoption of standardized processes, reporting, and governance across PIMD.
• Develop and lead complex projects that improve PIMD's Project Management processes and deploy best practices across the division.
• Provide leadership to implement quality assurance and conduct of operations principles, policies, and procedures including applying national, industry, and professional standards as appropriate.
• Support and act on behalf of the PIM Division Director as needed for day-to-day management and planning related to necessary infrastructure and business functions.
• Make decisions on operational issues, which significantly affect the ability of the organization to achieve its overall objectives and long-range goals.
• Serve on Berkeley Lab institutional and laboratory committees and panels.
• Collaborate and coordinate with the Operations Area management team to enhance operations and increase collaboration and synergize operational processes.

What is Required:

• A Bachelors/advanced degree in a related field and relevant work experience equaling 20 years; OR 20 years of equivalent combined educational and work related experience.
• A minimum of 15 years of experience managing engineered construction projects from initial concept evaluation through engineering and design, construction, and commissioning.
• A minimum of 7 years of programmatic supervisory responsibility and demonstrated ability and experience in leading a diverse team of Project Managers and/or other construction professionals. Related supervisory experience may be considered.
• In-depth experience with Project Management Methodologies including subcontractor scope, cost, and schedule potential change management on projects with values exceeding $100 million.
• Highly skilled in all aspects of project management including scope development, project planning, and project execution.
• Extensive and demonstrable experience handling Potential Change Orders from Design-Bid-Build or Design-Build efforts. Experience leading and coaching teams on strategic handling, evaluation of entitlement, and negotiation of scope/cost/schedule impacts from Potential Change Orders.
• Demonstrates clear and effective leadership in line management function.
• Ability to serve in advisory capacity to senior level lab management as well as represent the Laboratory in project matters with DOE-BSO, DOE HQ, UCOP and UC Berkeley.
• Strong ability to distill scientific goals and objectives into concrete project requirements.
• Excellent written and verbal communications skills and the ability to interact effectively with others.
• Ability to navigate challenges with political acumen, communicating and influencing effectively while maintaining positive, effective relationships
• Proven ability to analyze and find solutions for complex challenges as well as develop and present briefings and reports to senior management.
• Ability to manage complex tasks and conflicting priorities, particularly direction, management, organization and planning activities.
• Demonstrated ability to effectively supervise a diverse team of highly skilled Project Management professionals in areas of responsibility, including the ability to oversee and evaluate work performance, and provide feedback, training and mentorship to develop skills and drive improvements.
• Ability to build and maintain strong positive relationships with key personnel at all levels in the organization.
• Strong presentation skills - able to demonstrate value, capabilities, differentiators of complex services solutions using methodologies, services offerings, and example cases
• Strong writing skills - able to synthesize requirements and technical approach information to craft Estimates/Proposals and SOW's within a templated process and identify unique requirements
• Strong working knowledge and proficiencies utilizing Project Management Tools
• Knowledgeable and skilled in the initiation, planning, and management of very large and complex projects utilizing Earned Value Management Systems techniques.

Desired Qualifications:

• Licensed professional engineer (PE) or licensed architect, scientist
• Certified Project Management Professional (PMP or equivalent)
• A Masters degree in an architecture/engineering discipline and /or related field from an accredited college or university.
• Direct responsibility for Design-Build and Construction Manager at Risk (CMAR) project execution.
• DBIA certifications
• DOE 413.3B project management experience

Notes:

• This is a full-time, career appointment (monthly paid), exempt from overtime pay.
• The Deputy of Projects & Infrastructure Division position is expected to pay $280K - $370K annually, which fits into the full range of $243,276 - $410,520 for the job classification of G02.5.
• It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on the final candidate's qualifications and experience.
• This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
• Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

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