Sport Programs Coordinator

Payroll Title: RECR SUPV 2 (004137)

Job Code: 004137

Job Open Date: 12/19/2024

Application Review Begins: 1/10/2025

Department Code (Name): RECR (PHYSICAL ACTIVITIES&RECREATION)

Percentage of Time: 100

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 20

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $68,500 to $72,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $63,800 to $111,600/year.

Work Location: Multi-Activity Center - 1505

Working Days and Hours: M-F, Variable, occasional night and weekends

Benefits Eligibility: Full

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

Under the direction of the Assistant Director of Sport Programs, the Sport Programs Coordinator provides leadership, operational oversight, and support for Youth Programs (primarily summer camps), the Intramural Sports Program, and Sport Clubs Program. The position plans, implements, and evaluates a diverse set of youth programs serving the university and local community, as well as a robust intramural program featuring traditional sports, non-traditional sports, and tournaments. The Sport Programs Coordinator recruits, hires, and supervises a large team of student staff, ensures adherence to safety and risk management policies, manages program budgets, and fosters an inclusive and welcoming environment for all participants.

Knowledge, Skills & Abilities:

• Strong knowledge of youth program procedures and industry best practices
• Demonstrated strong leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally in non-routine situations
• Strong service orientation; program management, sound judgment and decision-making, critical thinking skills
• Skills to develop original ideas, creative problem solving skills in a varied and challenging environment
• Strong client service minded focus, entrepreneurial spirit and creative thinking skills
• Thorough demonstrated verbal and written communication skills
• Highly effective verbal and written communication skills

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Strong knowledge of youth program and intramural sports administration, risk management, and industry best practices.
• 1-3 years Demonstrated leadership skills with experience supervising and training large teams.
• 1-3 years Budget management experience and strong organizational skills.
• 1-3 years Proficiency in Microsoft Office and scheduling/registration software.

Preferred Qualifications:

• Master's degree in related field
• 1-3 years Proficiency in Microsoft Office and scheduling/registration software.
• 1-3 years Experience designing and implementing intramural sports leagues.
• 1-3 years Knowledge of sports officiating and ability to conduct officiating clinics.

Special Conditions of Employment:

• Red Cross CPR Certification within 30 Days Required
• Standard First Aid Training Certification within 30 Days Required
• Mandated reporting requirements of Child Abuse
• UCSB Campus Security Authority under Clery Act
• Maintain a valid CA driver's license, a satisfactory DMV record and enrollment in the DMV Employer Pull-Notice Program
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

50% Program/Operations

Youth Programs:

Plans, organizes, and implements youth programs, primarily summer camps, ensuring all activities comply with campus, state, and federal policies for child safety.

Develops program schedules, coordinates facilities, and oversees registration processes.

Provides administrative coordination, vision, leadership, and strategic direction to the programs.

Manages program registration and refunds, sets program procedures and offerings. Sets program procedures and offerings/schedules. Facilitates the scheduling of space for these activities.

Intramural Sports:

Works with the Assistant Director of Sport Programs to support comprehensive intramural leagues, tournaments, and special events, including officiated and self-officiated sports. Manages game scheduling, facility use, and equipment.

Coordinates scheduling for facilities used for intramural programming, leagues and events.

Works with the Assistant Director, Sport Programs on Intramural judicial affairs matters, due process, and disciplinary procedures that may involve any of the intramural athletes.

Develops and designs standard forms such as accident/injury reports, incident reports, notice to appear, etc. to ensure a systematic approach to organization and management of programs.

Sport Clubs:

Under the direction of the Assistant Director, supports the Sport Clubs program by booking travel, making purchases, and other programmatic administration tasks.

Develops and enforces policies and procedures to ensure safe, high-quality programming.

Provides on-site supervision for large-scale, high-risk events and actively resolves participant concerns.

30% Personnel Management & Supervision:

Recruits, hires, trains, and evaluates summer camp staff and assists with supervising Sport Programs staff (officials, supervisors, and assistants).

Designs and implements staff orientation and in-service education, including training on child protection, diversity and inclusion, officiating standards, sportsmanship, Title IX, and risk management.

Maintains current and comprehensive manuals in relations to policies and procedures.

Develops leadership and professional development opportunities for student staff.

10% Budget Planning and Management:

Develops and monitors the annual budget for youth programs and assists the Assistant Director for Sport Programs with the intramural budget, ensuring financial goals are met.

Tracks revenue, expenses, and program performance; prepares financial and participation reports.

Maintains accurate records of equipment inventory and coordinates lifecycle replacement plans.

Is a primary flexcard and T/E Card holder and is responsible for adhering to both departmental and campus policy.

Submits supply orders or reimbursements as necessary, within budget limitations and in accordance to both university and department policies.

5% Marketing and Development:

Works with the marketing team to effectively promote programs to campus and community audiences.

Supports fundraising campaigns for program development and scholarships in coordination with campus partners.

5% Miscellaneous:

Serves on department and campus committees as assigned.

Participates in departmental events and meetings.

Other duties as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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