Property Assistant

Must be able to pass a federal background check; client will pay for a Top-Secret/full-scope polygraph government clearance (approximately one year to obtain clearance). The property is located by Dulles Airport and is a campus like setting that's secure.

The Property Assistant will provide essential support to the Property Management team in maintaining the day-to-day operations of a high-functioning office. This includes office management, contract administration, invoice processing, file management, meeting support, and event coordination. The role requires a detail-oriented individual with excellent organizational skills and strong software proficiency.

Responsibilities:

• Manage day-to-day office operations, including ordering and maintaining office and kitchenette supplies, providing copier and IT support, managing calendars, and assisting with filing/organizational needs.
• Scan and file documents on shared drives, ensuring proper organization and easy access.
• Create purchase orders in Nexus Payables and process invoices according to workflow approvals.
• Prepare and distribute contracts for signatures, and manage executed contracts for record-keeping.
• Assist with general administrative duties such as copying, distributing weekly reports, preparing financial reports, and updating meeting minutes.
• Maintain contact lists, issue on-site lanyard contact cards, and act as a liaison between building staff, tenants, and contractors.
• Attend departmental meetings, record meeting minutes, and report on any problems or projects related to assigned properties.
• Assist the team with routine building and site inspections, noting deficiencies, suggesting solutions, and ensuring follow-up actions.
• Manage tenant retention activities, coordinate staff events, and create signage and marketing materials as needed.
• Assume other duties and responsibilities as required by the Property Management team.