Administrative Specialist, Administrative

Administrative Specialist

Housing

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

This position supports the Assistant Director in the administrative functions of the University Housing residential areas. The administrative functions includes budget monitoring and reporting, ensuring ePAF and payroll procedures are maintained for student staff, reviewing documents, ordering and inventorying supplies and preparing the areas for various events such as move-in and move-out. The coordinator makes recommendations toward continuous quality improvements in customer service serving approximately 5,500 residents in the University Housing communities.

The Freshman Hall Staff Personal Department is seeking (1) Administrative Specialist to join the already awesome team taking the Department to the next level of excellence!

WHAT MAKES The Department A GREAT PLACE?

* A flexible work environment

* Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

* A knowledge-sharing organization that works collaboratively with a variety of partners.

* Professional development opportunity and mentorship

* A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

Participate in the supervision and training of the student desk, learning center and mailroom assistants. *In Piedmont North, supervise mailroom assistants

- Prepare and submit hire and termination paperwork for student staff

- Monitor and approve timecards for student staff, including tracking hours for the Affordable Care Act

- Train, supervise and evaluate residence life office assistant(s)

- Monitor Resident Assistant resource room; report abuse and misuse of materials to the Residence Hall Directors

- Maintain eRezLife user access for staff in respective residential area

- Enter guest and resident restrictions/suspension in eRezLife for respective residential area

- Monitor work orders and follow-up as needed

- Provides administrative assistance for special projects and reporting for the Assistant Director

- Assist with professional staff apartment furniture inventory and replacement processes

- Assist with opening and closing planning; serve on the Logistics Committee

- Assist with activation or deactivation of access cards as needed

- Order and maintain inventory of office supplies, maintain office equipment and schedules IT support as necessary

- Monitor and track area, desk and mailroom supply budgets

- Respond to resident, family and guest concerns by handling the issue(s) and/or making appropriate referrals

- Liaise with various campus constituents regarding space usage and upcoming area events

- Communicate with campus security as needed for hall visitors

- Communicate with facility staff on contract vendor entry and access

- Provide administrative assistance as needed to conference services staff during summer months

- Serve on University Housing committees as assigned

- Participate in scheduled staff trainings, workshops and retreats held each academic year

- Attend weekly staff meetings and weekly one-on-one meetings with supervisor

- Perform other related duties as assigned

Minimum Hiring Qualifications:

Bachelor's degree and two years of administrative experience; or high school diploma or GED and six years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

- Bachelor's degree and two years of demonstrated experience in administrative coordination.

- Experience working closely with students from diverse backgrounds in a university setting.

- Excellent oral and written communication skills.

- Proficiency in MS Office Suite and database software.

- Supervisory experience Strong interpersonal, organizational, planning and time management skills.

To be fully considered for this position all candidates must submit the following at the time of submission:

* A complete and accurate GSU application

* Resume

* Cover Letter (Recommended)

Final candidates must provide three professional references.