Executive Assistant
 Koch Business Solutions, LP | |
$50,000.00 - $80,000.00 / yr
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life insurance, parental leave
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 United States, Texas, Houston | |
 Dec 23, 2024 | |
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Your Job
We are looking for a highly organized and proactive Executive Assistant to join our fast-paced team in our Houston, Texas office. This role combines executive support with office management responsibilities to ensure the seamless operation of our U.S. Headquarters. You will work closely with the executive and sales teams, managing calendars, preparing materials, coordinating travel, and creating a positive, efficient workplace environment. If you thrive in a dynamic environment and enjoy taking ownership of your work, we'd love to hear from you! This role does not provide VISA sponsorship. Our Team The DarkVision team is revolutionizing how industrial players assess their assets, harnessing cutting-edge technology in a fast-paced, rapidly growing environment. Our team is composed of talented, intelligent, and driven individuals committed to delivering exceptional experiences for both our customers and employees. Whether it's supporting our executive and sales teams or keeping the U.S. Headquarters running, like a well-oiled machine, we're all about making work smooth, efficient, and a little more fun. What You Will Do Office Management * Front Desk Management: Be the first point of contact for employees and visitors, ensuring a welcoming and professional experience * Office Organization: Maintain a neat and fully stocked office by managing supplies, mail distribution, and vendor relationships * Employee Experience: Enhance office morale by organizing events, celebrations, and supporting a positive work environment * Health and Safety: Act as part of the Health and Safety Committee to ensure compliance and workplace safety Executive & Sales Support * Executive Administration: Manage executive calendars, schedule meetings, coordinate travel arrangements, and handle communications * Sales Administration: Provide support for the sales team, including client meeting coordination, expense reporting, and general correspondence * CRM Management: Oversee administrative tasks within the CRM system, including managing client price books * Sales Material Preparation: Create professional reports and materials in Excel and PowerPoint for internal and external stakeholders Other Responsibilities * Adapt to evolving priorities, handling unforeseen tasks and shifting scheduled with flexibility * Take a proactive, solution-oriented approach to contribute to the overall success of the office and company Who You Are (Basic Qualifications) * Experience in an office coordinator, assistant, receptionist, or similar administrative role * Customer service experience with both internal and external stakeholders * Experience adapting shifting priorities while maintaining efficiencies * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software/tools What Will Put You Ahead * Experience working with a CRM (Salesforce, FieldFX, etc.) * Experience working with various vendors and contracting new vendors For this role, we anticipate paying $50,000- $80,000 per year. This role is eligible for variable pay, issued as a monetary bonus or in another form. At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy [1] here. Who We Are As a Koch Engineered Solutions company, DarkVision provides high-resolution acoustic imaging technology that offers significant improvements over existing ultrasonic and other imaging technologies on the market today. We serve customers in a variety of industries, such as public infrastructure, energy and pipelines, power (renewables and conventional), aerospace, manufacturing, automotive and others. At Koch, employees are empowered to do what they do best to make life better. Learn how our [2] business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click [3] here for additional information. #LI-ZM2 References Visible links 1. https://jobs.kochcareers.com/pages/culture 2. https://www.kochind.com/about/business-philosophy 3. https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf | |