Career Development Assistant-Graduate School Office of Career and Professional Development

Career Development Assistant-Graduate School Office of Career and Professional Development

About the Graduate School Office of Career and Professional Development

Formed in 2022, the Graduate School Office of Career and Professional Development works with

graduate students and postdocs to explore various career options through individual advising,

workshops, and experiential learning opportunities and with faculty, graduate field staff, and partner

offices to raise awareness of career possibilities. We strive to empower students, strengthen skill

development and professional preparation, demystify the job search process, and connect students to opportunities and resources useful to their career interests.

The Opportunity

We are seeking a Career Development Assistant who will support various programs and services dedicated to enhancing graduate students' career success, facilitating their awareness and use of advising appointments, career development programs, platforms to connect with employers and alumni, and other career events and learning resources.

Key Responsibilities:

• Administration: Manage student requests for career advising appointments through forms and email, ensuring proper scheduling and answering foundational inquiries. Schedule office hours, info sessions, and document review sessions. Maintain records and manage Salesforce appointment notes with a focus on confidentiality. Direct visitors and manage inquiries, coordinating with other graduate support offices as necessary.
• Event & Program Support: Assist in planning career development workshops, alumni panels, and employer events. Handle event logistics such as registration, scheduling, catering, and travel reimbursements. Manage program budgets, order supplies, and track financial expenditures. Prepare materials and support programming timelines and tasks.
• Outreach Coordination: Track outreach efforts and compile content for newsletters and websites. Manage application materials for student-initiated projects and assist with reimbursement and procurement processes. Support experiential opportunities and assist with job/employer recruiting meetings for PhD students.
• Website Maintenance and Data Tracking: Develop reports on internal participation in career advising and curate job/internship postings. Maintain and update web pages to reflect current programs and opportunities. Manage project calendars and contribute data for annual reporting. Organize and enhance connection to PhD alumni.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Work hours are 8am-4:30pm Monday through Friday.

What You Need

We are looking for a team member who is adept at problem solving, organization, and technology. Additionally, you will:

• Hold an Associate's Degree and 2 to 4 years of relevant experience or equivalent combination.
• Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing
• Be comfortable incorporating the perspectives of multiple communities, including communities of color
• Communicate clearly and effectively, verbally and in writing
• Have the aptitude to thrive in a fast-paced and collaborative environment
• Utilize effective organizational skills to manage processes and deadlines
• Have strong attention to detail and skills in problem-solving
• Value providing excellent customer service to address the needs of staff, faculty, students, employers, and alumni.
• Demonstrate fluency with Microsoft Office (especially Excel, Word, PowerPoint, Outlook, and Teams) and videoconferencing tools (such as Zoom)
• Have experience in managing data

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Bachelor's Degree
• Strong interest in or experience working with college or university career services or student services
• Experience working with graduate and professional degree students and/or postdoctoral scholars
• Experience using various student engagement/tracking and career-specific platforms such as Handshake and/or Salesforce.
• Experience working with multilingual constituencies and students from diverse cultural backgrounds
• Experience planning and implementing complex events and programs
• Experience making travel arrangements with university systems such as Concur

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is based in Ithaca, New York and is fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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• Unique applicable skills
• Academic Discipline

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.